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To send a fax from Microsoft Outlook, create a new email and enter the recipient's phone number in the "To" field using a specific format. Type the phone number within brackets, starting with "fax:" followed by the phone number, including the area code. For example, you would write "<fax:14851022>". Ensure the area code is included, as it’s necessary for the fax to go through. This format enables Outlook to recognize the entry and resolve the phone number correctly for fax transmission.