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To send a fax message, first ensure you have the recipient's dedicated fax phone number. Place the documents in the document feed of your fax machine and enter the recipient's number. Press the fax send button to begin the scanning and sending process. You will hear tones referred to as "handshake," indicating communication between the machines to negotiate sending speeds. This noise is essential for confirming the connection. Once the fax is successfully sent, a display notification will appear, and you can configure your machine to print a transmission report confirming the successful transmission.