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To send a fax message, first obtain the recipient's dedicated fax number. Place the documents into the fax machine's document feed. Enter the recipient's fax number and press the "fax send" button. The machine will scan the documents and send them to the designated number. During this process, you will hear tones known as a handshake, signaling communication between the two fax machines about transmission speeds. These sounds indicate that the machines are coordinating how to send and receive the documents. Once the fax is sent, the display will confirm completion, and you can also set the machine to print a transmission report confirming the fax was sent successfully.