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To send a fax from Microsoft Outlook, start by creating a new email. In the "To" field, instead of an email address, enter the phone number using a specific format. Type the fax in brackets, followed by a colon and the phone number. For example, format it as [fax:14851022]. Ensure to include the area code, using either the complete number with the international code or just the area code and number. This method will correctly format the fax, allowing Outlook to recognize it.