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To send a fax from Microsoft Outlook, start by composing a new email. In the "To" field, input the fax number using a specific format: type "[fax:]", followed by the phone number, including the area code. For example, you would enter "[fax:61414851022]". The system accepts variations like just the area code and number. After typing the fax address, you can add your message in the body of the email. Once you're done, send the email, and it should resolve to the correct fax number, allowing the document to be sent successfully.