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To send a fax from Microsoft Outlook, first create a new email. In the "To" field, enter the phone number formatted as follows: begin with "[fax:", followed by the phone number, and end with "]". Ensure you include the area code; for example, use "[fax:14851022]". Optionally, you can also include the international code. After typing the number, Outlook will resolve it, indicating it recognizes the fax format. This process allows you to send a fax directly from your Outlook client without needing a separate fax machine.