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To send a fax from Microsoft Outlook, start by creating a new email. In the "To" field, type the fax number in brackets followed by a colon. Format it as "[fax:phone number]". Include the international code and area code before the number. For example, you can write it as "[fax:14851022]". Make sure to use the area code, as Outlook requires it. Once typed correctly, the system will resolve the phone number.