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To send a fax from Microsoft Outlook, create a new email and enter the recipient's phone number in the "To" field instead of an email address. Format it as follows: use brackets and a colon, typing "fax:" followed by the phone number. Include the international code and area code, e.g., [fax:14851022]. You can also enter just the area code and the number without the 1. Ensure that you close the bracket properly after entering the phone number. Outlook will resolve the phone number format automatically.