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Send Patient Medical Record via Email

Send Patient Medical Record via Email

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Aug 6th, 2022

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Straightforward guide on how to Send Patient Medical Record via Email

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Follow these easy steps to Send Patient Medical Record via Email employing DocHub:

Log in to the account or register for free with your Google account or e-mail address.
Pick a file you need to upload out of your computer or integrated cloud storage (Box, Google Drive, or OneDrive).
Access DocHub advanced editing features with a user-friendly interface and change Patient Medical Record in accordance with your needs.
Send Patient Medical Record via Email and save changes.
Quickly fix any errors just before going forward along with your file export.
Download, export and deliver or easily share your papers with your co-workers and clients.
Return to your papers or create Templates to optimize your efficiency

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How to Send Patient Medical Record via Email

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35 votes

In this video tutorial, the speaker discusses electronic communications in relation to HIPAA. Previous discussions covered emails and texting with patients, focusing on HIPAA regulations. This week, the topic shifts to medical records and documentation. It is emphasized that any electronic communication—whether through email, text, or messaging software—pertaining to a patient's care, diagnosis, or condition must be included in the patient's medical record. However, communications related to scheduling or appointments do not necessarily need to be part of the medical record. The overview underscores the importance of maintaining HIPAA compliance in patient communications.

Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

How do I send my medical records securely?

If a fax is sent to the wrong person, the medical records will be exposed to unauthorized individuals. So, email is not only a much more modern way to send records, but also a more secure way if used properly.

Is it a HIPAA violation to email patient names?

Although no HIPAA rule is violated when emailing patient names, it is necessary to remember not to use the name of the patient and other PHI on the emails subject line. Putting sensitive information in the subject line could allow unauthorized individuals to view the information.

Is IT safe to send medical records via email?

Just because you wont t break any laws by sharing information through email doesnt mean its safe for you to do so. While sending medical records via email doesnt directly violate HIPAA laws, the information could easily be obtained by unauthorized individuals and a bdocHub exposing a practice to liability may occur.

Is it safe to send medical records by Gmail?

On its own, email is not a secure platform to transmit PHI. In fact, using Googles email service, Gmail, to send PHI without encryption is against Googles Terms of Service. Emailing PHI without encryption could very easily lead to a bdocHub if the email ended up in the hands of the wrong party.

What is the best way to mail medical records?

HIPAA rules state that you must send PHI-related documents through First Class postal mail. In some situations, you must use certified mail, and the recipient must sign for it. When sending it certified, its trackable, as well. You should never use standard mail.

Is IT HIPAA compliant to email medical records?

HIPAA does not prohibit the electronic transmission of PHI. Electronic communications, including email, are permitted, although HIPAA-covered entities must apply reasonable safeguards when transmitting ePHI to ensure the confidentiality and integrity of data.

Can a HIPAA form be emailed?

Emailing Your Online Form You can include the link to your online form directly in your email, if you are using a FormDr HIPAA compliant online form you can also track the progress as your patients complete your forms.

What is the most secure way to send medical records?

You should have end-to-end encryption as it ensures both the stored messages and those in transit meet the required level of security. Some email service providers require using a portal or clicking a button to encrypt individual emails.

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