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To send a fax message, first obtain the recipient's dedicated fax phone number. Insert the documents into the fax machine's document feed, enter the recipient's fax number, and press the fax send button. The machine will scan the documents and transmit them to the designated number. During this process, you may hear noise known as the handshake, which indicates that the two fax machines are communicating and agreeing on the transmission speed. After the fax is sent, a display notification will appear. You can also configure the machine to print a transmission report confirming the successful transmission.