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To send a fax message, first ensure you have the recipient's dedicated fax phone number. Place the documents in the fax machine's document feed and enter the number you're sending to. Press the "fax send" button, which will scan the documents and transmit them to the remote fax machine. During this process, you'll hear tones called "handshake," indicating communication between fax machines, akin to an introduction and speed negotiation. Upon completion, a display will confirm the transmission, and you can also configure the machine to print a transmission report confirming that the fax was sent successfully.
