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To send a fax, first, obtain the recipient's dedicated fax phone number. Insert the documents into the fax machine's document feed. Enter the recipient's fax number and press the send button. The machine will scan and transmit the documents. During this process, you'll hear tones called the handshake, which indicate communication between the two fax machines, adjusting for sending speeds. After the fax is sent, you will see a display on the machine, and you can configure it to print a transmission report confirming successful sending.