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To send a fax message, first obtain the recipient's dedicated fax phone number. Place your documents in the document feed of your fax machine. Enter the recipient's number and press the fax send button. The machine will scan the documents and transmit them to the remote location. During this process, you will hear tones known as the handshake, which indicates communication between the two fax machines. This sound signifies the negotiation of transmission speeds. Once the fax is complete, the machine will display a confirmation, and you can set it to print a transmission report as proof of completion.