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To send a fax, first, obtain the recipient's dedicated fax phone number. Insert the documents into the fax machine's document feed. Next, enter the number you're sending to and press the fax send button. The machine will scan the documents and transmit them to the designated location. You’ll hear noises, known as "handshake" tones, which indicate communication between the fax machines, similar to a greeting and speed negotiation. Once the fax is complete, a display will confirm the transmission. You can also configure the machine to print a transmission report for record-keeping.
