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To send a fax using Microsoft Outlook, start by creating a new email. In the "To" field, instead of an email address, type the phone number formatted as follows: use brackets and a colon. Begin with the left bracket, the word "fax," then a colon, followed by the phone number, including the area code. For example, format it as [fax:14851022]. You can include the international code or just use the area code with the phone number. Ensure to use the correct format to successfully resolve the phone number while sending the fax.