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To send a fax message, first ensure you have the recipient's dedicated fax phone number. Place the documents in the fax machine's document feed, enter the recipient's number, and press the fax send button. The machine will scan the documents and send them to the remote location. During this process, you will hear tones known as the handshake, which indicates communication between the two fax machines, similar to a greeting and speed negotiation. Upon completion of the fax, a display will notify you of the status, and you can optionally set the machine to print a transmission report confirming the fax was sent.
