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To send a fax, first ensure you have the recipient's dedicated fax phone number. Insert the documents into the document feed of your fax machine. Enter the recipient's fax number and press the send button. The machine will scan the documents and transmit them to the designated location. During the process, you'll hear noises called “handshake tones,” which indicate communication between fax machines, confirming the sending speed and capabilities. Once the fax is complete, a display will confirm the transmission, and you can also print a transmission report for record-keeping.
