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To send a fax, first ensure you have the recipient's dedicated fax number. Place your documents in the document feed and enter the recipient's fax number. Press the "fax send" button, and the machine will scan and transmit the documents to the specified location. During the process, you'll hear a series of tones known as the "handshake," which indicates the fax machines are communicating regarding transmission speed and capabilities. This noise is normal and signifies the connection. Once the fax is complete, a display will show the status, and you can set your machine to print a transmission report confirming that the documents were sent.