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To send a fax message, first ensure you have the recipient's dedicated fax phone number. Place the documents in the document feed of your fax machine. Next, enter the recipient's fax number and press the fax send button. The machine will scan and send the documents to the designated number. You may hear sounds during this process, known as "handshake," which indicates communication between the two fax machines. This is similar to a greeting and discussion about sending speeds. After the fax is sent, a display notification will appear, and you can set your machine to print a transmission report confirming the successful transmission.