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To send a fax from Microsoft Outlook, start by creating a new email. In the "To" field, instead of an email address, input the phone number in this format: [fax:phone number]. For example, use [fax:14851022]. Ensure you include the area code, which can be formatted with or without the country code (e.g., 614 or +1 614). After typing the correct format, Outlook will resolve the phone number, allowing you to send the fax successfully.