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To send a fax from Microsoft Outlook, start by creating a new email. In the "To" field, instead of an email address, enter the fax number using a specific format: type "[fax:" followed by the phone number, ensuring to include the area code. For example, you would enter "[fax:14851022]". Make sure to use the left bracket and colon correctly, and close with the right bracket. The system should resolve the fax number automatically, allowing you to send your fax easily.