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To send a fax message, first ensure you have the recipient's dedicated fax number. Load the documents into the document feed of your fax machine. Enter the recipient's fax number and press the fax send button. The machine will scan the documents and send them to the designated location. During this process, you will hear tones known as the handshake, which indicate communication between the two fax machines, establishing the speed and compatibility for sending the documents. After the fax is sent, the machine will display a confirmation, and you can configure it to print a transmission report verifying that the transmission was successful.