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To send a fax from Microsoft Outlook, create a new email and enter the recipient's phone number in the "To" field using a specific format. Start with a left bracket, followed by the word "fax" and a colon, then type the phone number. Ensure to include the area code but note that the country code is optional. For example, you can format it as [fax:14851022] or [fax:61414851022]. After entering the phone number, Outlook should automatically resolve it. Finish by typing your message.