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Aug 6th, 2022

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How to Save HIPAA Business Associate Agreement in DOC

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So now lets talk about a business associate agreement. A business associate agreement is a required contract between a covered entity and a business associate who has access or incidental access to PHI or ePHI. A BAA document will contain details on how each entity will be responsible in handling PHI. This includes required compliance training, risk assessment, financial liabilities, and responsibilities if and when a data bdocHub occurs. A BAA is required and holds accountable the business associate to handle PHI and ePHI securely. Business associates are also required to have a risk assessment, HIPAA compliance training, policies and procedures compiled in a book of evidence.

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Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

How often does a HIPAA form need to be updated?

We recommend reviewing your authorization forms every few years or so however, to confirm none of the data has changed and anytime an outside event would require a new form (such as a name change, patient who turns 18, or other scenario).

Do HIPAA agreements expire?

The Department of Health and Human Services does not endorse any particular HIPAA accreditation because HIPAA compliance is a never-ending process.

Does an authorization require an expiration date?

Authorizations have expiration dates, just like perishable food items. No, they do not begin to smell weird or turn strange colors, but they can still go bad.

How long is a patients PHI protected by HIPAA rules?

In these cases, secure PHI retention is absolutely necessary. The Centers for Medicare Medicaid Services (CMS) requires that hospitals keep their records for five years at a minimum, with a six year PHI retention requirement for critical access hospitals.

What is the difference between NDA and BAA?

A BAA is an agreement entered into specifically to protect PHI. As such, it lists safeguards for that purpose. It also outlines steps to take in case of a bdocHub or other situations that could compromise the PHI. A non-disclosure agreement simply requires the signer to keep certain information confidential.

How long are HIPAA forms valid?

A HIPAA authorization remains valid until it expires or is revoked by the individual.

What is required for a HIPAA business associate agreement?

For example, the contract must: Describe the permitted and required uses of protected health information by the business associate; Provide that the business associate will not use or further disclose the protected health information other than as permitted or required by the contract or as required by law; and Require

Can you have a BAA without a contract?

The HIPAA Privacy Rule requires all Covered Entities to have a signed Business Associate Agreement (BAA) with any Business Associate (BA) they hire that may come in contact with PHI.

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