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When writing up an employee, follow structured steps before, during, and after the process. Firstly, ensure your company has a written policy related to the behavior involved. Although not mandatory in Texas, having guidelines is beneficial. Secondly, confirm that the employee is aware of the policy prior to the write-up. Start with a concise one-page document detailing the specifics of the violation. Assess the severity of the violation and record it on this document as part of the write-up process. This preparatory work is crucial for an effective employee write-up.