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In this video, Catherine from the Gift Aid Bureau for the Methodist Church's connectional team explains how to fill out Gift Aid forms using Excel. She outlines the form's headings, beginning with the contact ID, which should remain unchanged for existing donors. For new donors, necessary details such as name, initials, and title need to be provided. Address information should be kept as is unless it has changed, and if there are two community buildings, both addresses should be included. For new donors, only the first line of the address is needed, and postcodes should be written in capital letters and spaced correctly.