Rub out PII in UOF

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Aug 6th, 2022
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How to rub out PII in UOF

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welcome to the first use case in the next labs ensuring data privacy and sap series in this series we will cover protecting PII information pricing data and sensitive finance details in sap using NextLabs solutions in this first example we will see how we can use NextLabs products to mask specific data so here we are going to look at sap HCM commonly referred to as sap HR which is an HR module in sap we have PII information what we call personal identifiable information such as social security number date of birth and nationality in this example we will see how we can mask this type of sensitive data so that only authorized users can see it unauthorized users will see the masked data instead of the actual data we will demonstrate this with two users demo user one and two the functionalities that demo user one has are that they can see their own social security number and date of birth but when they try to see the same information for any other employee they will not see the actual valu

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Encrypt Sensitive PII stored on CDs, DVDs, hard drives, floppy disks, and other removable media prior to mailing or sharing. Also, ensure that the media is properly labeled. Always verify that the recipient received the information. Note that FOIA requests may require different handling.
When emailing Sensitive PII outside of DHS, save it in a separate document and password-protect or encrypt it. Send the encrypted document as an email attachment and provide the password to the recipient in a separate email or by phone. [See the instructions in the Handbook for Safeguarding Sensitive PII.]
What are examples of personally identifiable information (PII)? Examples of personally identifiable information (PII) include : Social security number (SSN), passport number, drivers license number, taxpayer identification number, patient identification number, and financial account or credit card number.
Encryption is the best method for securely sharing files. This means the file becomes unreadable until its decrypted. Only those with the encryption key can access it. Therefore, File encryption is a great way to ensure that your data is safe, even if it falls into the wrong hands.
send emails that include personal identifying information, or emails that include attachments with PII? Answer: Email should NEVER contain any PII in the subject line or body of the email; even if it is being accessed on the secure WIPA laptop. If there is a need to send PII, it MUST be in an encrypted attachment.
The ideal method for eliminating the risk posed by PII/SSNs is to securely delete the files containing them. Securely deleting a file differs from regular deletion in that it overwrites the physical area of the disc where the bytes comprising the file were stored.
Two acceptable methods for disposing of paper records containing PII are using a cross-cut shredder or placing the paper(s) in a burn bag. Do not use a recycle bin to dispose of paper records containing personal information / PII.
You can do it using one of these methods: Encrypt email messages. Send encrypted email attachments. Password-protect email attachments. Skip emails and use a client portal.

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