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now in terms of formatting individual pieces of information within a pivot table you can normally the way you click on things you get various different sorts of arrow so appear so by clicking on there for example youll see all of those headers of highlighted so I could literally just change the color of those perhaps will go for say this this color here will do something like that and that will preserve on format as well we refresh that it could be you could multiple click on several items so that random and make the text red for example again this long that will refresh that will stay the same Im just actually going to undo that now if you put the buttons back on sorry the field buttons one thing can do is collapse it all so thats just an expand collapse collapse the entire field if we remove the blank rows for the boban we can click on that highlight them all together as long as were only expecting to highlight visible cells which incidentally can do by doing ctrl G special visib