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An Employee Termination Letter is used in situations where an employer must inform an employee that their services in the workplace are no longer required. Regardless of the nature between the terminating party and the employee, its best to provide this information in writing. What Should be Included in an Employee Termination Letter? An Employee Termination Letter should include the following: The employees name and address The official date of termination A detailed reason or list of reasons for termination General Guidelines for Terminating an Employee Terminating an employee is never an easy ordeal, and employers should be mindful of appropriate timing for termination and how much notice to provide to the employee. For example, if the relationship is cordial, the employer may give a two-week notice to the terminated employee which would allow the employee to stay while a new hire is trained. However, if the employee-employer relationship is unfavorable, the termination should be