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In Word, when sending proposals, it's common to mistakenly leave the old customer's name when reusing similar documents. To avoid this issue, utilize Word's Fields feature. Instead of manually entering customer names, create a custom field for the customer name. Navigate to File > Info > Properties > Advanced Properties, and in the last tab, add a new field called "customer name" where you can input a specific customer's name. Whenever you draft a proposal, insert the customer's name by going to Insert > Quick Parts > Fields. This method streamlines the process and eliminates the risk of errors.