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In Word, when sending proposals to new customers, it’s common to reuse previous documents, risking old customer names being retained. To avoid this confusion, utilize Word's "Fields" feature. Instead of manually entering customer names, create a custom field for the customer name. Navigate to File > Info > Properties > Advanced Properties and add a field for the customer name. This will ensure that you can easily insert the current customer’s name into your document without mistakes. To do this, simply go to Insert > Quick Parts > Fields, where you can select your custom field as needed. This method streamlines the proposal process and minimizes errors.