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In this tutorial, the speaker addresses a common issue in Microsoft Word when sending proposals to new customers using existing templates. Often, users mistakenly leave the name of the old customer in the document. To avoid this mistake, the tutorial introduces the use of a Word feature called Fields. The process involves creating a custom field for the customer’s name. Users should navigate to the File menu, then Info, Properties, Advanced Properties, and create a custom field labeled "customer name." Once added, users can easily insert this field whenever needed by selecting Insert, then Quick Parts, and locating the Fields option. This method streamlines the proposal process and minimizes errors.