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In this tutorial, the presenter addresses a common issue in Word where users accidentally send proposals with outdated customer names. To avoid this, they recommend using a feature called Fields. Instead of manually replacing customer names in proposals, users can create a custom field for customer names. To do this, navigate to File > Info > Properties > Advanced Properties, and then add a new field labeled "customer name." Once set up, users can easily insert the current customer's name from Insert > Quick Parts > Fields whenever needed, reducing the risk of errors and streamlining the proposal process.