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When sending proposals in Word, a common issue arises when reusing documents, leading to the risk of mistakenly keeping the name of an old customer. To mitigate this, you can use a feature called Fields. Instead of manually replacing customer names, create a custom field for the customer name. To do this, go to File menu > Info > Properties > Advanced Properties, and use the last tab to add a custom field labeled "customer name." After entering the customer's name, whenever you need to insert it in your proposal, simply access Insert > Quick Parts > Fields and select the custom field. This method helps ensure accuracy and avoids potential errors.