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In the tutorial, the speaker addresses a common issue in Word when sending proposals to new customers, particularly the risk of mistakenly including an old customer's name. Instead of manually replacing names in a copied document, the tutorial introduces the use of a Word feature called Fields to streamline the process. Users are instructed to navigate to File menu, then Info, Properties, Advanced Properties to create a custom field named "customer name." After adding a customer's name, users can easily insert it into their proposals without the risk of errors by going to Insert, then Quick Parts, and selecting Fields. This method enhances efficiency and accuracy in document preparation.