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When creating proposals in Word, a common issue arises when reusing documents for different customers, as old customer names might be overlooked. To prevent this mistake, utilize Word's Fields feature. Instead of manually typing customer names, create a custom field for the customer name. Navigate to File menu - Info - Properties - Advanced Properties, and add a new field. Once set up, you can easily insert the customer name into your documents by going to Insert - Quick Parts - Fields. This method streamlines the process, ensuring accuracy and saving time when preparing sales proposals for new customers.