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While working on Word, users often need to send proposals to new customers but may mistakenly leave the name of an old customer in the document. This can cause issues. To avoid this, Word offers a feature called Fields, which allows users to create custom fields for names. To set this up, go to the File menu, select Info, then Properties, and click on Advanced Properties to create a custom field named "customer name." Once saved, users can easily insert the customer name into any document by navigating to Insert > Quick Parts > Fields, ensuring accuracy and saving time when preparing proposals for different clients.