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Replace Last Name Field to the New Employee Checklist

Replace Last Name Field to the New Employee Checklist

Aug 6th, 2022

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How to Replace Last Name Field to the New Employee Checklist

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Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

How do you handle name change in payroll?

Employee Name Change Checklist Confirm the name change before updating your payroll system. Have the employee complete a new W-4 to ensure their name and Social Security Number will match on their W-2. Update your employee records and notify your payroll processor. Update benefits to reflect the new name.

What paperwork does a new employee need to fill out?

I-9 Employment Eligibility Verification completed. W-4 federal and state tax withholding forms completed. Workers Compensation Time of Hire Pamphlet: Personal Chiropractor or Acupuncturist Designation Form and Personal Physician Designation Form. Sexual Harassment Pamphlet (DFEH-185P)

Do you need to complete a new i9 for a name change?

Although Form I-9 regulations do not require employees to present documentation to show that they have changed their name, you should take steps to be reasonably assured of your employees identity if there has been a legal name change.

What is needed when an employee changes their last name?

Prior to updating the employees name in the organizations payroll system, an employer should require the employee to provide a copy of an updated Social Security card with the new name.

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