Easily Replace Image from the Employee Privacy Policy

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How to Replace Image from the Employee Privacy Policy

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[Music] hi welcome back attorney Steve Andra in here we are talking in this podcast video about whats going on with everybody changing their privacy policy so this is general legal information only and not legal advice attorney Steve here we are talking about have you been receiving a lot of emails lately in the last week or so from Twitter and other companies that are changing their privacy policy and youre wondering whats going on everybodys changing their privacy policy must be something going on youre right there is something going on and its called the gdpr lets say that again GDP are the general data protection regulation this comes out of not out of the United States this is coming out of the European Union weve talked in other videos and podcasts about the European year Union and how they take privacy so much more serious than they do in the United States and they have stiffer regulations more requirements that need to be met so they had passed the law that gdpr some pe

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Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

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Is a photo of an employee personal data?

As photographs can constitute personal data under the GDPR, this means organizations must be able to quickly and easily remove all images where the individual can be identified.

Can an employer post photos of their employees on their website?

Can an employer use employees photographs for marketing purposes such as a company web site or promotional literature? There is no federal regulation which specifically prohibits an employer from using employee photos for business purposes including marketing the employers products and services.

Are managers allowed to take pictures of employees?

Generally, the answer is no. Unless youve signed a waiver or release specifically authorizing your employer to use your image, your boss likely needs your consent before publishing any photos that feature you.

Can my employer force me to have my photo on their website?

In California, employers use of employees photographs for marketing purposes such as on its company website or promotional literature requires prior employee consent for each use, unless the employer meets very limited exceptions.

What documents should be kept in an employees personnel file?

What to Keep in a Personnel File job description for the position. job application and/or resume. offer of employment. IRS Form W-4 (the Employees Withholding Allowance Certificate) receipt or signed acknowledgment of employee handbook. performance evaluations. forms relating to employee benefits.

Is it legal to keep pictures of employees in their HR file?

There exists no federal law that strictly prohibits storing employees photographs in their personnel files. However, there are certainly reasons why employers should either keep photographs separate from personnel information or not keep them at all.

What should not be in a HR file?

Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents. Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.

Does my employer have the right to use my image?

Can a business post your picture without permission? Generally, the answer is no. Unless youve signed a waiver or release specifically authorizing your employer to use your image, your boss likely needs your consent before publishing any photos that feature you.

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