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Contract file documentation Why is it important to document the file? What do I need? What are the consequences for not properly documenting the file? So, why document the file? Simply put its required! The Federal Acquisition Regulation or FAR Subpart 4.8 prescribes the requirements for establishing, maintaining, and disposing of Government contract files. The FAR states that the documentation in the files shall be sufficient to constitute a complete history of the transaction for the purpose of Providing a complete background as a basis for informed decisions at each step in the acquisition process Supporting actions taken Providing information for reviews and investigations and Furnishing essential facts in the event of litigation or congressional inquiries. As contracting professionals, we must tell our story each and every time we award a new contract or modify an existing contract. The level of detail or information within each supporting document depends on the complexity, un