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Replace Electronic Signature to the Shareholders' Organizational Meeting

Replace Electronic Signature to the Shareholders' Organizational Meeting

Aug 6th, 2022

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Got questions?

Below are some common questions from our customers that may provide you with the answer you're looking for. If you can't find an answer to your question, please don't hesitate to reach out to us.

Do minutes of meeting need to be signed?

The minutes of proceedings at a meeting must be signed off either by the person presiding at a meeting or by the person presiding at the next meeting. Minutes of meetings should preferably include the following information: Name of the organisation. Date, time and location of the meeting.

Why do minutes need to be signed?

The Corporations Act 2001 (Cth) (the Act) states that a minute that is so recorded and signed is evidence of the proceeding, resolution or declaration to which it relates, unless the contrary is proved.

Who signs the minutes of the meeting?

Minutes of the Meeting of the Board shall be signed and dated by the Chairman of the Meeting or by the Chairman of the next Meeting. The Chairman shall initial each page of the Minutes, and will sign the last page of the minutes of the particular meeting.

What are the rules for minutes of meetings?

The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, dont include names.

Are meeting minutes supposed to be signed?

Meeting minutes should be signed by the corporate secretary and distributed for approval to the board of directors. Signatures and approvals are important to the authenticity of meeting minutes as a legal record.

What is the difference between a board meeting and a shareholders meeting?

At a board meeting, it is the majority of directors who attend the meeting as long as there are enough directors there to form a quorum. At a shareholders meeting, there can either be a show of hands or a vote if requested.

Can meeting minutes be signed electronically?

Simplify signing General or Board Meeting minutes by signing electronically. On easyQuorum, you can electronically sign all documents associated with a general meeting, including the minutes.

Can corporate resolutions be signed electronically?

The short answer is yes. A board resolution can be signed electronically.

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