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respond responsibly when someone sends a message during your business hours make sure and respond as quickly as possible preferably under five minutes even if you do not have the answer to the question being asked or do not have the information to respond at that moment do not ignore the sender if you are preoccupied have one of your pre-configured auto responders deliver a message saying what your status is its a good idea to have two very similar autoresponders configured with different versions of a response time for example hi Im currently with a client and saw your message will be free in approximately 30 minutes to respond and hi Im currently with a client and saw your message will be free in approximately two hours to respond no one likes to feel ignored or ghosted and just as you would with an email its good manners to acknowledge receipt of a message