Remove Surname Field to the Employee Handbook and eSign it in minutes

Aug 6th, 2022
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How to Remove Surname Field to the Employee Handbook

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hi im pat domenico editorial director at thehr specialist.com and business management daily you know employee handbooks can be the foundation of your employees performance and your best shield against employee lawsuits but the problem is they can also be a ticking time bomb that can confuse your employees and strip away your legal defenses it all depends on how well those handbooks are written and how well theyre put to use so what should you be looking out for today i want to tell you about the top five most common mistakes employers are making with their handbooks number one relying on a form handbook you know the internet is full of all kinds of sample policies and sample handbooks some of those are a good place to start but you dont want to finish with those form handbooks may not be up to date they they may not conform to your states employment laws they may make promises that you could never keep and they certainly werent prepared with your companys specific legal situation

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If by required do you mean by law or statute, no, they do not have to give out information about themselves. Companies often have policies dictating what can and must be released to whom (like customers, reporters, etc) and under what circumstances. But again this is a company policy, not a law.
Employee Name Change Checklist Confirm the name change before updating your payroll system. Have the employee complete a new W-4 to ensure their name and Social Security Number will match on their W-2. Update your employee records and notify your payroll processor. Update benefits to reflect the new name.
Prior to updating the employees name in the organizations payroll system, an employer should require the employee to provide a copy of an updated Social Security card with the new name.
What is an employee handbook? Employment Basics. Workplace Policies. Code of Conduct. Compensation and development. Benefits and Perks. Working Hours, PTO and Vacation. Employee Resignation and Termination.
Although Form I-9 regulations do not require employees to present documentation to show that they have changed their name, you should take steps to be reasonably assured of your employees identity if there has been a legal name change.
You can easily update an employees I-9 by entering their new legal name in Box A of Section 3, and then sign, date and print your name on the final line. You can request documentation of the name change so you can update the I-9, but employees are not required to provide documentation for this purpose.
When an employee has a name change, employers should address several administrative issues. Prior to updating the employees name in the organizations payroll system, an employer should require the employee to provide a copy of an updated Social Security card with the new name.
The topics included in the employee handbook should cover the employers mission statement, equal employment opportunity statement, contractual disclaimer and at-will employment statement (where allowed), purpose of the employee handbook, and background information on the company.

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