Remove contents in the Billing Invoice

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Aug 6th, 2022
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How to remove contents in the Billing Invoice

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welcome to this QuickBooks 2020 tutorial for beginners on how to clear out customer invoices that have already been paid so this is a common thing that happens quite a bit within a QuickBooks file so you know you go throughout your business you create invoices and you send these invoices to customers now the the way to handle the payments when those come in is to go to customers and we want to receive payments and then youre gonna put in the customer name and put in the payment and its going to offset that invoice now what happens quite a bit is you may be going through a report or a customer list or something like that and you see that you know theres an invoice outstanding and its showing that the customer has not paid it but you know that its been paid or the customer has already paid it and they say theyve paid it alright so the way that this typically happens and and what I call these are you know hanging customer invoices these invoices that are out there that are showing i

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Make the needed changes to the downloaded copy of the invoice in Word or Acrobat, and then save your edits. In Practice, locate the invoice on the Invoices, Clients, or Projects list, and then click Actions Download/Upload Upload invoice. Locate and select the edited copy of the invoice, and then click Open.
If an incorrect invoice has been sent, the business must issue a cancellation invoice with its own new invoice number. This will include a negative invoice amount, as well as the original invoice number and the date it was issued. Then, a correct invoice can be raised with a different invoice number.
In cases where you want to delete or amend an invoice, a credit note will usually suffice as the solution. A credit note allows you to effectively - and legally - cancel an invoice. Its required by law that you always keep a copy of all invoices you issue for control purposes.
By deleting the invoice, users will be permanently removing it from their company file. On the other hand, voiding an invoice cancels a particular payment or invoice. Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero.
The invoice must be unpaid to be deleted. Select Invoices in the navigation menu. Select the invoice number. Select Delete. Select Yes, delete to confirm.
No matter how careful you are when invoicing, mistakes can happen. A customers address may be typed wrongly, a discount may not have been applied, or the items themselves may be incorrect. Once sent, you can no longer edit the invoice directly, and a credit note must be issued instead.
HMRC guidance states that if you have sent an invoice to your customer and need to make any changes, you should create a credit note for the incorrect invoice, and then send a new invoice to your customer with the correct details.
Any user can delete an invoice, but only the AP user can restore the invoice to an active state. To delete an invoice: On the My Invoices page, select the check box for the desired invoice. Alternatively, you can select Delete Invoice from the Actions menu.

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