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when it comes to email etiquette how you sign off can determine both the tone of the message and the overall impression it leaves on the reader as a working professional your email signature can be seen as a sort of digital business card with this in mind on most modern email services like microsoft outlook you can format and save a digital signature in the service to sign off with so if you want to save a signature for the sake of professional consistency hereamp;#39;s what you have to do to start head over to outlook.com and sign in to your account if you arenamp;#39;t already signed in once your inbox loads click on the gear icon at the top right corner then select view all outlook settings at the bottom of the settings tab that pops up with the mail tab open click on compose and reply youamp;#39;ll see a section to create and manage your email signature to the right type in your email signature then format it as you prefer using the tools provided if you want to use a di