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Business letters are a formal, structured way to convey messages and can be versatile for various purposes, such as official requests, announcements, and cover letters. The block format is a common layout, keeping text left justified and single spaced, with double spaces between paragraphs and sections for clarity. The letter begins with your mailing address, the full date, and the recipient's name, company, and address. When greeting the recipient, use their title and last name, or their full name if the title is unknown, followed by a colon. The first paragraph of the body should introduce yourself and your main point, while subsequent paragraphs provide further details.
