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This section emphasizes the importance of maintaining up-to-date records, specifically an emergency contact and medical information form for child students. It highlights that this information should be readily accessible at all times, typically stored in a school database for office staff and also kept as a hard copy. Key details include the child's name, date of birth, and the names and phone numbers of parents or guardians, which are crucial for communication during emergencies. The form must also contain additional emergency contacts in case the primary contact is unavailable, as well as medical information for emergencies requiring a doctor's assistance. The form is stored in both physical and digital formats for easy access.