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In this video tutorial, Chelsea from Event Planning Comm discusses the essential steps for writing a proposal. The first crucial step is to schedule a one-on-one conversation with the client, lasting about an hour, to gather important logistical details about their event. Key questions to ask include the type of event, desired date, secured venue, expected attendance, and the demographic of attendees. Additionally, it's important to explore the creative aspects like event themes, color schemes, and preferences for food and music. Chelsea emphasizes the importance of taking detailed notes during this initial consultation to effectively inform and structure the proposal.