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you can sort pivot table data in multiple ways including by values by text such as in alphabetical order or by dates in months such as from oldest to newest newest to oldest and you can also do a combination of all in this video im going to show you exactly how to use the sort function in the pivot tables so watch this video till the end so that you are able to utilize this powerful feature in your reporting and pivot table analysis so lets start with the simple sorting from largest to smallest values so i have a data set here lets create a pivot table by pressing ctrl a which selects all the data click on insert pivot table okay so i want to keep it simple ill just bring in customer name into the rows section and i want to see my net sales in the values section so here you have net cells you can simply sort it from largest to smallest values by clicking on any of the value the number here and clicking on data z to a if you sort by a to z it would be sorting from smallest to large