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In this video tutorial, Kevin explains how to reduce the file size of a PowerPoint presentation. The need arises when opening a large file which takes a long time or when trying to email the presentation. It is recommended to store the presentation on OneDrive or Google Drive and share a link instead of emailing the file directly. However, if emailing is necessary, Kevin demonstrates the steps to decrease the file size, making it easier to work with and share via email. The process is simple and effective, ensuring a smoother experience with PowerPoint presentations.